As per out RRFR, Inc. By-Laws, one quarter (1/4) of the Executive Committee officers are to be nominated and elected every Reunion year to serve four (4) year terms. Since elections will be conducted every year, this section will be updated annually.

​ELECTION 2024

FOR OUR 47TH REUNION IN ALBANY, NY, THE FOLLOWING TWO POSITIONS ARE UP FOR ELECTION PRESIDENT and ASSISTANT SECRETARY.

NOMINATIONS FOR THE 2 POSITIONS ARE DUE JULY 7, 2024 TO RRFR, INC PARLIAMENTARIAN, Bertha Joshua by email (bj6143@yahoo.com) or send by mail to (2599 Garrisonville Road, Stafford, VA 22556).

Include your contact information for acknowledgement receipt (prefer email or phone number).

A.      For emails, if you have not received an acknowledgement return email within 5 days, contact Bertha Joshua at (770) 328-6232.

B.       For mail submissions, if you have not received an acknowledgement of receipt within 10 days, contact Bertha Joshua at (770) 328-6232.

Click MENU and select 'RRFR, INC BYLAWS' for the duties and responsibilities for the two positions to be elected in 2024.

A) The "EXECUTIVE COMMITTEE OFFICERS NOMINATION AND ELECTION PROCESS" document (approved 09/2022) provides the guidance and specifics for the nomination and election of RRFR, Inc. Executive Committee members in accordance with the By-Laws.
 

The Robinson Roots Family Reunion, Inc. (RRFR, Inc.) is a nonprofit 501(c)(3) organization that is wholly dedicated to the purpose and goals of supporting our family unity, growth, diversity, development, and fellowship.  As outlined in our RRFR, Inc. By-Laws, the governance and oversight of the organizational affairs are the responsibility of the Executive Board which consists of the Executive Committee, who are family members elected for officer positions and State Chapter representatives. 

As per the By-Laws, one quarter (1/4) of the Executive Committee officers are to be nominated and elected each year for four (4) year terms.  The process below provides the procedure and specifics for the nomination and election of RRFR, Inc. Executive Committee members in accordance with the By-Laws.
 

NOMINATION

1. The President or designee will announce at the annual Family meeting, the Executive Committee positions designated for election at the next scheduled Reunion.
2. The host chapter or Executive Board if hosting will include in the first correspondence, the Executive Committee positions designated for election along with the job duties and responsibilities.
3.  The host chapter or Executive Board if hosting will include in the second correspondence the RRFR, Inc. ‘Executive Committee Nomination Form’ along with details and deadline for submission.
4. The Executive Board will designate a central contact for receiving nominations based on the positions designated for election to be included also in the second correspondence.
5. Nominees must meet eligibility and qualifications requirements for Executive Committee positions.
   1. Eligibility for Executive Committee positions is found in the RRFR, Inc By-Laws under Article III, “Membership”.  Direct descendants and their families are eligible for Executive Committee positions.
   2. Qualifications for Executive Committee positions are found in the RRFR, Inc. By-Laws under Article VII, Section 3. “Qualifications”.
6. Any eligible and qualified Family member can ‘self-nominate’ for any of the designated officer positions open for election.
7. The Executive Board will establish an ‘Election Review Committee’ to ensure all nominations submitted meet the minimum qualifications and criteria for the position.
8. The ‘Election Review Committee’ will consist of a representative from each State chapter plus either the President or one of two Vice Chairs if their positions are not designated for election during that election year for a total of five (5) members on the ‘Election Review Committee’.
   1. 50% of the state representatives must be non-Executive Board members.
   2. Election Review Committee members can serve no more than two (2) consecutive years on the Committee.
   3. All ‘Executive Committee Nomination Forms’ will be provided to the ‘Election Review Committee’ prior to their meeting.
   4. Decisions on eligibility and qualification for open Committee positions will be determined by majority vote of the Election Review Committee.
9. The ‘Election Review Committee’ will meet by conference or virtual call and submit all eligible nominees for each position to the Executive Board no less than four (4) weeks prior to the Reunion.
10. If no nominations are received, the Executive Board will consider nominations.

ELECTION

1. Upon receipt of eligible nominees for Executive Committee positions designated for election by the ‘Election Review Committee’, the Executive Board will notify candidates of their nomination.
2. Candidates must respond to the Executive Board within one week whether they are interested in serving in the position.
3. Upon confirmation of nominees’ interest to serve in the positions, the Executive Board will send notice to the Family of positions designated for election as well as the eligible nominees before the annual Reunion.
4. The Executive Board will introduce the nominees for the elected positions at the annual Family Saturday Banquet.
5. Elections will be held during the annual Family meeting on Sunday.  All nominees should be present if possible.
6. Elections are governed by the RRFR, Inc. By-Laws and ‘Standing Voting Rules’ as appropriate.
7. Elected officers will serve a four (4) year term.

B)  The "EXECUTIVE COMMITTEE NOMINATION FORM" document (approved 09/2022) should be submitted to nominate Executive Committee and sent to the Parliamentarian (except when Parliamentarian is uP for reelection).
 

The Robinson Roots Family Reunion, Inc. By-Laws requires that one quarter (1/4) of the Executive Committee officers be nominated and elected each year for four (4) year terms. The following two (2) positions on the Executive Committee are designated for election at the 47^th Annual Family Reunion to be held in Albany, New York on September 1, 2024.

           President 

           Assistant Secretary

Please submit your nominations for the (2) positions identified above for election by July 7, 2024.  Also include in the ‘comments’ section, a few statements as to why you are nominating the Family member.  All eligible and qualified Family members can also self-nominate themselves.

Please ensure to submit your completed nomination form or your nominees to our RRFR, Inc Parliamentarian Bertha Joshua  by either

                        1)  email (bj6143@yahoo.com), or

                       2) send by mail to (2599 Garrisonville Road, Stafford, VA 22556)

by the following deadline of July 7, 2024. 

If have any questions, feel free to contact any member of the RRFR, Inc. Executive Board.

C)       Each year, the Executive Board will establish an ‘Election Review Committee’ (ERC) (approved 09/2022) to ensure all nominations submitted meet the minimum qualifications and criteria for the position being considered for election.
 

1. 50% of the state representatives must be non-Executive Board members.
2. Election Review Committee members can serve no more than two (2) consecutive years on the Committee.
3. All ‘Executive Committee Nomination Forms’ will be provided to the ‘Election Review Committee’ prior to their meeting for review.

1. The ERC will meet by conference or virtual call to review all nominations submitted for the current election cycle.
2. The ERC will refer to the duties and responsibilities for each officer’s position as outlined in the RRFR, Inc By-laws and other applicable expectations as approved by the Executive Board.
3. All ERC members are expected to participate in the review of all nominations to determine eligibility and qualification for the office nominated.
4. If an ERC member must excuse, remove, or discontinue participation on the ERC, the Chapter President will nominate a replacement.
5. The ERC will submit all eligible nominees for each position to the Executive Board no less than four (4) weeks prior to the Reunion.

1. The SVRD provides the guidance, eligibility, and rules for Voting in the election of Robinson Roots Family Reunion, Inc. officer positions to ensure consistency and fairness for all potential candidates.
2. The RRFR, Inc. Parliamentarian along with the ‘Election Review Committee’ shall serve as “Monitors” during the election and voting process and will be eligible to participate in the voting proceedings.
3. Voting Members participating by electronic communications are eligible to vote and will notify the Parliamentarian or members of the ‘Election Review Committee’ during the Voting Process.
4. Collection and counting of ballots will be governed by the RRFR, Inc. Parliamentarian and the Election Review Committee. (Note: When the Parliamentarian position is to be elected, the Chair of the Voting Process or President designee will perform duties of the Parliamentarian).